“I vowed from that moment on, I would take control of my inbox!”ģ. “I spent half of a day looking for that email, among the thousands of emails that were in my inbox at the time,” she says. She learned this trick the hard way when, during the first year of her first job, she couldn’t find an email attachment she needed. “That way those emails aren’t junking up your inbox, and it’s a great place to look each day or week to remind you of what projects are still pending.” “This is a huge time-saver,” says Darcy Miller, a workplace expert and founder of Pin and Pivot, who for many years was barraged with more than 150 emails a day. So where do emails go if not your inbox? Create a “waiting folder” for emails that require action from someone else before you can respond. Create a “Waiting Folder” for Action-Pending Emails And, since then, I simply cannot function with an inbox that is flooded with unanswered emails,” she says.Ģ. “It was like spring cleaning for my inbox.
In 2008, she had the opportunity to start from scratch when her company changed to a new email system during an acquisition. It’s not uncommon for Newman to receive, in the span of a few hours, well over 100 emails, many of which are urgent and involve high-level managers. “This habit pushes me to take action on items in an extremely timely manner.”
I want to be able to open my inbox and immediately see what is most urgent and requiring a response,” says Leigh Ann Newman, a senior program manager at an international government consulting firm. “Most days, my email inbox has fewer than 25 messages in it. Inbox zero might be too lofty an aim, but by being ruthless about which messages get to take up real estate in your inbox, you can get pretty darn close. Only Keep Emails Requiring Immediate Action in Your Inbox Because having a system in place can help you conquer even the most unruly inbox.ġ. That’s why we picked the brains of professionals who have figured out the secret to efficient, organized inboxes-despite getting hundreds of emails a day. You can also use it to track business leads: for example, if you email a business offer to a contact, you can configure Auto Follow Up to automatically send a notification email to that contact, if no reply was received to your offer.Between sifting through spam, crafting the right responses, and keeping tabs on the messages that require follow-up, staying on top of your inbox can feel like a job in itself. You can also create independent recurring emails that will trigger at specified date / time periods.Īuto Follow Up helps you to stay in touch with your contacts and keep email conversations alive. You can choose to manually confirm to follow up unanswered emails or you can let Auto Follow Up to automatically send follow up emails in background, from Outlook. If no answer was received in a predefined period of time, then Auto Follow Up will automatically trigger a follow up email message to that person, notifying him/her that you require a reply. Just setup Auto Follow Up to monitor for replies to see if a reply was received on selected email messages. You don’t have to scan your mailbox daily and see which emails didn’t get a reply. There are many reasons why people may fail to answer your email: maybe they didn’t even receive it, maybe they are out of office, maybe your email got trapped in the Junk mail folder or maybe they simply forgot to reply to your email. You can schedule emails in Outlook to be fired daily, weekly, monthly or at custom periods. Schedule Emails from OutlookĪuto Follow Up lets you easily schedule and automatically send recurring emails. You can customize how long to wait until a follow-up email is sent and you can choose to send these Outlook email follow-ups automatically. Auto Follow Up is an Outlook add-in designed to help you stay on top on important emails by sending automatic follow up email messages to those contacts that failed to reply to your emails.
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